Have you ever had to terminate an employee's employment? Can you discuss the steps you took prior to making that decision?

Question

Anonymous · Accepted Answer

Creating performance review document
 * I began by creating performance document which contained information about
   the review and evidences of not meeting expectations consistently. 4 releases
   out of 6 got delayed in 1 quarter.
 * Added information about the concrete feedbacks shared in 1:1’s and in monthly
   reviews.

Discussion with HR
 * Data points which I had gathered showed that the responsibilities were not
   met on a consistent basis even after specific feedbacks were shared to work
   on the areas of improvements.
 * We both agreed on that the role needsadjusting of processes for the team
   proactive risk identification and mitigation
   effective communication
   
 * We had a PIP policy in place for low performers. We discussed and decided to
   put the EM on PIP for a month

PIP plan
 * For PIP discussion I started to identify, timelines, review process and
   specific areas where I want EM to show improvement as per the expectations
   form the role.One check metric was defined that pulse rating of the team
   should not drop.
   
 * Got it reviewed with HR again to ensure it is as per the company policy.
 * Expectation setting : Scheduled a meeting with the EM  and had a concise
   discussion about the PIP. What are the expectations, the review process and
   outcome.This was clearly communicated that this situation will be handled
   with professionalism and privacy. The objective is to make sure the EM works
   as per the expectations of the role and I as the leader of the group and the
   company wants EM to succeed.

Reviews
 * Setup a biweekly review meeting as we discussed along involving HR, EM and
   myself.
 * We connected after 2 weeks, we could see that the EM made some progress but
   overall was under a lot of pressure and still there was gaps.
 * I saw a high risk of PIP goal not getting met. After this I started working
   on a backup plan to identify who can take over the team instantly and planned
   for a replacement [as this was a different stream of work] . This EM had
   worked on this product during kickoff stage and had big overlap with
   stakeholders.
 * We had one last meeting where the goals were discussed and we found the EM to
   be short on delivery, stakeholder mgmt and effectively navigating team. I
   communicated the shortcomings and the process forward. Our HR team had a
   process of asking employees to resign in such situations, so that they can
   maintain the dignity. EM was relieved on the same day and was provided last
   day confirmation mail and exp letter. Other info about dues and Full and
   final was communicated by HR.

After exit plan:
 * Setup a meeting with a manager and seeking manager’s input about if EM can
   fill in for the time being on the day of exit of previous Manager
 * Having a discussion within leadership team of my group and communicating
   about this decisions to all
 * Setup a call the next day with the team and introduced the EM who has decided
   to step in and help navigate the team.
 * Worked closely with the EM about the team matters to not overwhelm EM

Anonymous · Answer

Creating performance review document and added evidence of not meeting
expectations on a consistent basis.
 * Added information about the feedbacks shared
 * Goals created along with the timelines
 * Evidence of non compliance

Discussed with HR about the employee and got inputs. If allowed by company
policy put employee on PIP.
PIP discussion to have info about goal, timelines, review and clear
communication about the outcome if the goals are not met.
If still non compliance, work with HR to discuss about severance if applicable,
option to provide guardian leave, or handling the termination letter.
Scheduled a meeting with the employee with HR present and clearly communicating
about the job termination and the benefits being provided, placement support,
insurance, severance etc.

Anonymous · Answer

Yes. I did. That should be cautious decision. I took a look at their code review
comments, code contributions, the program that he led, Quality of deliverables,
peer feedback, previous work history, feedback from previous managers and made
decisions based on it.

Have you ever had to terminate an employee's employment? Can you discuss the steps you took prior to making that decision?

Did you come across this question in an interview?

Answers